Thursday, December 4, 2025 at 7:00pm

Location: Broadlands Community Centre
19 Castlegrove Blvd M3A 1K9
(Meeting Room 1 – lower level)

The Annual General Meeting of the Don Mills Tennis Club will be held on December 4, 2025, at 7:00 pm, Broadlands Community Centre 19 Castlegrove Blvd.

The purpose of this meeting is to review the 2025 summer season and to receive a summary report presented by all Board Directors. It is also an opportunity to elect new board members for the 2025-2026 season and to transact other business as may properly be presented at the close of Reports and elections.

If you have any Motions for consideration by the board, they must first be submitted to [email protected] with supporting rationale, no later than 11:59pm November 14, 2025. Ad hoc Motions from the floor will not be entertained.

The following Documents are available or will be available soon for your review:

Proxies

If you are unable to attend the DMTC Annual General Meeting on December 4, 2025, you may vote by proxy (Online Proxy Form) by assigning your voting authority to any other DMTC adult/senior member in good standing via one of the methods listed below. Please ensure that the person you assign your Proxy to will be attending the AGM. If you end up coming, having formerly assigned your Proxy, that Proxy will nullify as you would now be present. Also note that once your Proxy is assigned, you are placing your trust in that person to vote for you. You cannot direct your Proxy.

Proxy requests must be made by one of the methods below A member may not appear at the AGM with printed proxy forms in their hands that have not been registered as proxies. These forms would be invalid.

Method 1: Appoint Proxy via Online Form [Online Proxy Form]

1. Complete and submit the Online Proxy Form. You will need your DMTC sign ons.
2. Must be received no later than at 11:59 pm on Thursday November 20th, 2025

Method 2: Appoint Proxy via Email- PDF Form [PDF Form]

1. Download the PDF Form.
2. Send the completed form as an email attachment to [email protected]
3. Must be received no later than 11:59 pm on Thursday November 20th, 2025

Please be reminded that your proxy can be used to vote for the Board election as well as for any Constitutional amendments. .

Angela Kooij, President
Don Mills Tennis Club